Position Title: Timebound Administrative Assistant
Overall Scope of Work
Assisting Program Manager/National Program Coordinator and Jakarta Fast Track Coordinator as well as LINKAGES cross-unit functional team and/or technical units as necessary in holding meeting, training, workshop and consultation.
Specific Scope of Works
1. Processing mini-proposal, budget calculation and TOR to finance to get budget
2. Providing 3 venue nominations and advice to Program Manager/National Program Coordinator/Jakarta Fast Track Coordinator/technical unit to held activities based on specific requirement requested.
3. Getting sign off invitation letter from COP with LINKAGES letter head
4. Sending the letter to participants and resource persons
5. Confirming participants and resource person availability by email, phone, text
6. Book and arrange meeting venue based on specific request by technical unit including chair and table arrangement, ensure sound-system, projector, and screen availability in the best position.
7. Assisting technical unit in providing/duplicating materials, training kits for participants, and other specific logistic
8. Provide financial report of the activities to be sent to fin and ops unit
9. Perform other duties as assigned
Period of Assignment
January 2018 – June
Interested applicants please submit your application letter and CV to firstname.lastname@example.org with position title as the subject by the latest 21 November 2017.