Contract & Procurement Professional – GIZ Indonesia

The incumbent is responsible for:
Overall smooth and uninterrupted functioning of the assigned area of responsibility
Organization and co-ordination of all work mechanisms
Keeping of experts or programs/projects informed of the status of procurement etc, especially in cases of delays
Daily operational execution of all affairs in the assigned area of responsibility
Good cooperation between Projects and GIZ Country Office Indonesia through a helpful and output oriented coordination between all parties involved
Strong team player attitude

A. Tasks
Procurement of Services (>1.000 Euro)
Maintain and carry out local and regional procurement of services in accordance with GIZ guidelines and procurement process;
Procurement of services includes the following contract types: Freelance Experts, Consulting Companies, Construction Contracts, Local Subsidy Contracts and Financing Agreements and others;
Collect all necessary information for the procurement process in close cooperation with the project staff;
Process procurement of services for local and regional freelance experts and consulting companies;
Coordinate assignments and works contract (construction);
Process the Financing Contribution (financing agreement and local subsidy contract);
Reviewing all documents/ task order proposals for contractual consistency, accuracy and compliance with GIZ regulations;
Prepare Contract by using computer program (SAP – CoSoft);
Ensuring that all contractual mechanisms are being fully executed and modified in a timely manner and compliance with GIZ regulations;
Maintaining close and continuous communications with project office‘s contracting representative and technical staff to ensure terms of reference (ToR), scope of work, deliverables, budgets, etc., is doable/achievable, meaningful, and reasonably priced;
Monitor status of contract implementation and file documents;
Maintain a database of national and regional experts including moderators by using computer program (Consultant Software – CoSoft);
Providing advice as well as guidance to Program/Project staff concerning the GIZ guidelines;
2. Procurement of Goods
Prepare the procurement process for Goods in compliance with GIZ Regulations;
Maintain, carry out, and responsible for local and regional procurement process (negotiate costs, order stationary, inspect delivery, etc.), including quotation procedures and the summary bid analysis to get best overall value in accordance with GIZ guidelines;
Conducting compliance review of procurement request and specification;
Prepare Purchase Order for suppliers by using computer program (SAP – ProSoft);
Maintain a database of suppliers;
3. Other duties/additional tasks
Filing the contracts and purchase order according to GIZ regulation as active and inactive files;
Assist in and/or carry out other project activities and tasks as assigned;
Make photocopies and scans documents if and when required;
Compile and organize information materials;
Label files according to GIZ filing system.

B. Required qualifications, competences and experience
Minimum bachelor degree in related field;
At least 4 years of work experience in a similar position;
Preferably having knowledge in SAP – CoSoft and ProSoft.
Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet and its software);
Good working knowledge of computer programs (e.g. MSOffice);
Abilities to work under pressure and service oriented;
Language skills: English is a must and German would be advantage;
Abilities to work in an international team;

Duty Station: JakartaExpect to join: September 2017Direct Supervisor: Contract & Procurement Manager

Interested candidates should submit a motivation letter, CV, trainings attended and list of references (a must), addressed to The closing date to submit the application letter is on 16 August 2017.

Please indicate your application by putting the following code in the subject line: GIZ-C&P Professional

Related Job Ads: