Driver and Office Assistant – GIZ Indonesia

A. Responsibilities
· Assist in general office administration : e.g. delivery of letters/messages, payment of bills, and makes minor purchases of office supplies;
· Support and assist for event preparation in the logistical management and documentation of meetings, workshops, seminars and other project activities inside and outside the office;
· Overall smooth, uninterrupted functioning of the office;
· Daily operational execution of all project affairs;
· Safe and responsible driving of office vehicles and routine maintenance and care of office vehicle
· Fills out the vehicle logbook correctly and accurately;
· Cleanliness and orderliness of the office and its respective premises;
· Running of official errands and assisting with other office services;

B. Tasks
Driving and Service Maintenance
Drive office vehicles safely and chauffeur office staff, official visitors and guests to official destinations;
Assists in the transport of goods;
Runs errands for the project, programme or office, e.g. sending letters and messages, paying bills and buying smaller quantities of office supplies;
Regularly cleaning the inside and outside of the office vehicle inside;
Check oil, water, brake and clutch fluids on a daily basis; tire pressures, battery water, and overall vehicle condition on a monthly basis or after 5000 km whichever comes earlier; tests lights, brakes, bodywork for dents, etc;
Is responsible for project vehicle documents and its care, keeps vehicle logbook on a daily basis and registers each monthly check;
Calculate the petrol, oil, and lubricant (POL) use on a monthly basis, is responsible for a special petty cash for POL and submits vouchers to accounting on a monthly basis;
Reports need for service and carries out minor vehicle repairs;
Immediately reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings;
Report damages of office equipment to project administration, organize and follow up the proper maintenance and repair;
Uses all available information (including current radio news on traffic conditions) to update daily knowledge of road and traffic conditions, current passable routes and locations, and shares this information with other office drivers;
Supports in organizing vehicle licence extension of Jakarta vehicle;

Office Services
Cleans the office premises, rooms, furniture, carpet and windows;
Ensures the availability of supplies in all lavatories;
Assists in the logistical management of the meeting room(s);
Ensures the availability of hot coffee and tea;
Meets guests and visitors with a friendly demeanor;
Serves coffee and tea to guests and visitors, during meetings, etc., as per request;
Reports if stationary, drink stocks, etc. are almost finished;
Photocopies and scans documents as needed;
Provide tea and coffee for and maintenance good communication with visitor, guests and consultants;

C. Required qualifications, competences and experience
Supports other colleagues or assist in case of need, and does other office work as assigned;
Report any incident whilst off duty that may affect his/her driving license entitlement, as well as any newly known health problems that may affect his/her ability to drive;
Performs other duties and tasks at the request of the superior;
Undertake further job training related to his/her position and duties, if required;
Special training programs shall be identified and selected jointly with the Office Manager;

Formal Education
High School or equivalent;

Professional Experience
At least 3 years of professional working experience in a similar position;
At least 3 years of working experience as a driver is MUST, with references;
Basic English speaking skill

Other Qualifications
Good working knowledge of modem telecommunication systems (fax, email internet, etc.);
Good working knowledge of computer programs (MS. Office);
Focused, proactive and positive working attitude;
Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management;

Duty Station: Jakarta
Joining Date: a.s.a.p.
Direct Supervisor: Principal Advisor of Climate Governance project

Please submit your motivation letter and comprehensive resume (including list of references) to by September 30th, 2017 with subject line Climate Governance – Driver & OA.

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