Programme Support Officer – International Federation of Red Cross And Red Crescent Societies – Palu

Job Purpose
To support the implementation of emergency operations by providing high quality finance, administration and reporting (financial and narrative) while contributing to the DM department’s overall goals.

Job Responsibilities
Support to the Implementation of the emergency response operations

1. Grant Management
Manage agreements with PMI and potential external partners and providers
Ensure that projects are implemented according to the approved proposal, budget, and timeline
Ensure compliance with donor rules and regulations, Federation Secretariat policies and procedures, as well as local regulations by accompanying PMI on the process
Provide guidance and assist the team in the identification of fraud and corruption risks, make recommendations for improving internal controls, and ensure follow through.
Complete financial document for recording in the IFRC system.

2. Reporting
Timely financial and narrative reporting, prepare conciliation of working advances
Support coordination, roll out, monitoring and evaluation of project activities
Provide support to IFRC finance officer as required
Compile, translate and produce meeting reports
Support coordination, roll out, monitoring and evaluation of project activities, and ensure that activities are implemented according to the approved proposal, budget, and timeline
Support PMI with financial, PMER and procurement capacity building
Develop and distribute monthly to donors and partners

3. Logistics and Administrative Support
Support procurement processes and the recruitment of consultants and temporary staff to support programme implementation
Organize meetings, trainings and knowledge sharing events with multiple global, regional, and country partners
Provide support to PMI in a weekly basis.
Contribute to an effective, high quality IFRC team:
Be flexible in your work definition according to needs and targets and improve team efficiencies and effectiveness within available resources.
Be a pro-active team member fostering a customer service-oriented culture that values proactivity, continuous improvement, innovation, high performance and cost effectiveness.
Foster a co-creative environment with colleagues in the Secretariat, Regions and the National Societies as well actors in the relevant external environment.
Support the Health Manager and Head of CCST in strengthening financial standards in the team by contributing to: regular reports on use of funds within programme are provided; and ensure budget needs are met and reported upon in a timely and efficient manner.

Job Requirements
Finance or administrative degree or equivalent experience
At least 3 year working experience in the humanitarian or development sector, with a focus on organisational development, finance or movement cooperation.
Experience working in a RC/RC National Society and/or Federation/ICRC
Programme and project management experience including planning, monitoring, evaluation and reporting
Results oriented and demand driven individual, entrepreneurial, ability to lead in unprecedented and/or ambiguous situations.
An ability to be proactive and persuasive.
Demonstrated track record in innovating, contributing to a learning culture, sharing knowledge and new approaches to engaging partners.
Professional credibility, able to work effectively at all levels across the organisation
Proven good judgment and ability to work with complete integrity and confidentiality
High degree of discretion, tact and sensitivity in dealing with internal and external clients and stakeholders at all levels.
Ability to work within a multi-cultural, multilingual, multidisciplinary environment.

Please submit your application letter addressing the above qualifications and experience with your curriculum vitae to:

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