Project Associate – Consultant – UN Women – Jakarta

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, the UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

About The Position
The Project Associate Consultant works with and provides support to the members of the Project Team in the development and implementation of the project consistent with the UN Women rules and regulations. S/he contributes to research, financial management and project implementation, including providing necessary operational,
administrative and implementation support. The Project Associate works in close collaboration with the operations, programme and projects’ staff in the UN Women Regional Office, the Country Office required for resolving complex finance-related issues and exchange of information.

Duties And Responsibilities
I.Roles and Responsibilities
Under The Guidance And Supervision Of The Project Manager The Consultant Will Support The Program Team Especially But Not Limited To
Provide administrative and logistical support to the management and implementation of the project.
Provide administrative support in the preparation of work plans, budgets, and procurement and implementation arrangements;
Provide technical guidance to partners and executing agencies on routine delivery and reporting on supported activities and finances;
Prepare information for the audit of the project and support implementation of audit recommendations;
Review data generated by the project team for the website and internal data management systems;
Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
Provide administrative support to the financial management of the Project Unit

Support the Project Unit in preparing documents for Atlas requirement.
Provide administrative support in monitoring budget preparation and the finances of the project; including the finalization of FACE forms;
Review financial reports; prepare non-PO vouchers;
Process payment for consultants;
Maintain internal expenditures control system;
Assist in the preparation and follow up of cost-recovery bills in Atlas?
Provide administrative support to the Project Unit
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions
Make travel arrangements for the Project Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;

Ensuring proper logo usage and follow branding guideline;
Support the Project Unit in translating and editing documents/knowledge products;
Provide administrative support to Resource Mobilization
Prepare cost-sharing and other agreements; follow up on contributions within the RO resource mobilization efforts;
Organize, compile and process information from the project donor, partners, COs, and project team, as inputs to various databases and documents.
Facilitate knowledge building and knowledge sharing
Provide administrative support, and synthesize lessons learnt and best practices related to project management and finance;
Provide administrative support to the organization of training for the project staff and partners on any project and operations-related issues.

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