Secretary – Cushman & Wakefield – Jakarta

Job Description Summary

Responsible to manage all administration works in department including English correspondence; filing; maintaining database; events, meeting and travel arrangements. Job Description
Responsible for the daily functions of the department. In charge of managing all administrative functions, including, but not limited to: mailing lists, suppliers, databases, events, monthly reports and other ad-hoc projects.

Arrange internal and external meetings as requested by coordinating the attendance of all invitees, book and set up meeting room based on requirements, fulfill any special needs required for each meeting.
Support department’s member in preparing proposal and presentation; responsible for filing management, keeping and monitoring the legal document of the company for tender requirement purposes.
Performing travel management for both business and personal purpose. Booking both domestic and international flights according to time-frames and communicate for any changes and updates, arrange the accommodation (if requested).
Prepare and monitor all invoices by Internal Invoicing System; process the invoices to get an approval; and report the outstanding invoices to the Head of Department.
Manage the use of taxi vouchers, compile the receipt voucher, and report the taxi voucher expenses to Finance Department.

Minimum Diploma 3 from reputable Secretary Academy with excellent result.
Minimum 2 years of experience as Secretary or Admin Assistant.
Positive “can-do” attitude.
Independent, able to perform multi tasks, detail oriented, and delivering the tasks on time.
Commitment to excellence and customer satisfaction.
Good in English both oral and written.
C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

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