The Sub-Grant Coordinator will responsible to oversee the management, coordination and the key risk control elements of the USAID funded KNCV sub-grant portfolio to ensure a high level of financial management, compliance and partnership support. The Sub-Grant Coordinator will be a key contributor to all steps in the process; solicitation, award, assessing sub-grantee capabilities, due diligence, monitoring of program and financial performance/progress, grant compliance, sub-grant documentation & retention, re-assessments and audits, partner liaison, partner capacity building, application of sub-grantee compliance plans or corrective action plans, evaluations and close out activities.

The Sub-Grant Coordinator will also ensure the KNCV program maintains the capability to manage and monitor it’s sub-grant portfolio by ensuring our internal capacity to assess, monitor and document sub-grantee performance and to strengthen the sub-grantees capacity in all aspects of their work.

Key Responsibilities include:
Lead in achieving the sub-grant objectives:
To systematically and efficiently integrate the responsibilities of technical, compliance and financial personnel in relation to KNCV’s oversight of partner organizations who receive sub-awards:
Ensure timely and correct submission of all partner financial reports in accordance with sub-grant agreements and review reports for reasonableness. Financial reports should be reviewed in conjunction with narrative reports, to ensure consistency in programmatic objectives and financial spending.
Coordinate with the RO/HQ Finance department to facilitate timely processing of all sub-grantee payments.
Inform KNCV operations staff about key compliance issues.
Contribute to the design and development of KNCV’s sub-grant systems related to administrative processes and procedures to ensure they are standardized, in accordance with KNCV and USAID policy and consistently implemented throughout the program.
The pre-award assessments and final agreements are completed on time.
Conduct budget reviews of all new potential sub-grantees and financial due diligence in pre-award assessment phase.
Ensure that pre-award financial reviews are done for each proposed sub-grant, paying particular attention to: record keeping/documentation; procurement policies and procedures; travel policy; fraud policy; capacity assessment of organization.
Monitoring plans/procedures are created with risk management as a guiding principle by linking pre-award assessment findings with monitoring activities.
Conduct post-award monitoring of all sub-grantees, review sub-grantee monitoring reports and ensure agreement between programmatic results and expenditures; identify any significant concerns in adherence to processes or regulations; and write monitoring reports.
Manage all sub-grantee audits as appropriate.
Oversee and ensure that compliance and implementation capacity of partner organizations is strengthened:
Build relations, operational and technical capacity of partners through consistent support and remote training from relevant KNCV departments.
Sub-grant trainings and refresher trainings on sub-grant compliance for key partners and KNCV staff.
Concentrate on effective communication with partners.
Oversee and ensure efficient administration of the sub-grants:
Maintain a tracking sheet and filing system (both soft and hard copy) for all sub-grantees proposals, agreements, financial reports and outstanding advances/balances to be paid.
Prepare all sub-grant agreements and modification to agreements using established agreement formats.

Qualifications and Competencies:
Degree in International Development or Affairs, Business, Accounting or related field.
3-5 years work experience with an NGO in an international context.
Experience establishing and building capacity of partners.
Experience working with community based organizations in a sub-grantee relationship.
Knowledge of USAID rules and regulations as they apply to sub grant management.
Good communication skills with individuals from a variety of educational and cultural backgrounds.
Proficiency in the use of spreadsheets.
Commitment to team building and staff development.

KNCV offers a flexible and supportive work environment and strongly encourages developing your skills and abilities to further your career opportunities.

Interested applicants are requested to submit their CV and application to recruitment.indonesia@kncvtbc.org
The vacancy is open until filled.
Please ensure to put the post you apply for in the subject line of your e-mail.

Only shortlisted candidates will be contacted.